Job Information
Iowa State University Administrative Assistant II - Part Time in Ames, Iowa
Position Title:Administrative Assistant II - Part Time
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience
Preferred Qualifications:Proven experience as an administrative assistant or in a similar role.
Experience working with customers having mental health crisis
Proficiency in Microsoft Office Suite and experience with data entry and management software.
Familiarity with financial management software.
Job Description:
We are seeking a dedicated and organized Administrative Assistant to join our Student Wellness team. This role will provide essential administrative support to the Department of Student Wellness, assisting the Director and staff with a variety of tasks to ensure smooth and efficient operations. The ideal candidate will be a proactive problem-solver with strong communication and organizational skills, committed to fostering a supportive and welcoming environment for students and staff.
This position is part time, 20 hours a week, and is eligible for ISU benefits.
Work Schedule:
Monday - Friday 8 a.m. - Noon
Examples of Duties:
Provide administrative support to the Department of Student Wellness and the Director by serving as a liaison to external contacts, scheduling meetings, and assisting with various tasks and projects.
Coordinate meetings, prepare agendas, correspondence, and meeting minutes.
Assist staff with scheduling spaces, creating travel itineraries, preparing for programs, booking reservations, and ordering supplies or equipment.
Manage Student Health and Wellness unit requests through Smartsheet, including presentations, programs, training, and resource requests.
Conduct moderately complex research, gather data, and prepare department summaries and reports.
Support staff by entering data into department recreation management software and/or website as needed.
Purchase office supplies and maintain supply inventory.
Assist the director in compiling and analyzing financial and operational reports.
Assist staff in completing expense verifications to meet University policies.
Ensure compliance with university policies and federal laws, including FERPA, HIPAA, and Title 42.
Level Guidelines• Career-level position demonstrating proficiency and knowledge of related competencies• Works under direct to general supervision and may receive guidance on more complex assignments• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature• Applies thorough knowledge to respond to inquiries and requests• Able to resolve most problems and issues and respond to requests without escalation• Provides guidance to students• May provide supervision to one to two other staff or lead a small work team
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Part time
Pay Grade:PS806
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program
Original Posting Date: May 28, 2024
Posting Close Date:July 4, 2024
Job Requisition Number:R14771
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.