Job Information
Iowa State University Administrative Assistant - Ivy College of Business in Ames, Iowa
Position Title:Administrative Assistant - Ivy College of Business
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience
Preferred Qualifications:· Experience providing administrative support and customer service to multiple stakeholders in an office environment.
· Experience managing high-level administrative tasks for top-level executives.
· Experience preparing reports, meeting minutes, and other professional communication.
· Experience coordinating multiple priorities and/or projects.
· Experience with Microsoft Office Suite, particularly Excel spreadsheets, Outlook email and calendars, Word documents, Microsoft Teams, and Workday software.
Job Description:
The Debbie and Jerry Ivy College of Business at Iowa State University is seeking an Administrative Assistant. If organization is your forte and you're eager to learn and take initiative, this position is tailor-made for you!
Reporting directly to two Department Chairs and serving as backup support for others, you'll be instrumental in ensuring efficient administrative operations within the academic departments of the Ivy College of Business. Your contributions will be marked by sound judgment, a commitment to confidentiality, and excellent interpersonal and communication skills.
In this pivotal role, you'll provide high-level administrative support and oversee administrative functions for the Departments of Information Systems & Business Analytics and Supply Chain Management. As an Administrative Assistant II, you'll leverage your expertise to provide executive-level administrative support to the department chairs, faculty members, and students. Specific duties include but are not limit to coordinating departmental events, conferences, and meetings, such as the Annual Voorhees Supply Chain Conference and the Annual Business Analytics Symposium, along with arranging travel, and managing various logistical aspects of the departments’ operations.
The successful candidate will embody a service-oriented approach while maintaining professionalism and friendliness. You'll play a vital role in managing departmental records, calendars, and class schedules. Proficiency in the Microsoft Office suite (Excel, Outlook, Word) is essential, and experience with electronic folder and security management systems, such as CyBox or similar platforms, is beneficial. Willingness to learn the university’s Workday software and tools is also necessary.
Join us and become an integral part of a vibrant community dedicated to excellence in business education and student success.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.
Example of Duties:
Providing high-level administrative support to the department chairs and faculty
Offering needed student assistance
Providing correspondences for the chair, including reports and presentations
Program and event management activities
Providing assistance for departmental fund accounts
Facilitating conferences, speaker series, and meetings
Providing support for departmental faculty searches and promotion & tenure processes
Maintaining calendars and class schedules
Updating website content
Level Guidelines:
Career-level position demonstrating proficiency and knowledge of related competencies
Works under direct to general supervision and may receive guidance on more complex assignments
Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
Applies thorough knowledge to respond to inquiries and requests
Able to resolve most problems and issues and respond to requests without escalation
Provides guidance to students
May provide supervision to one to two other staff or lead a small work team
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS806
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application.
Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program
Original Posting Date: June 12, 2024
Posting Close Date:June 25, 2024
Job Requisition Number:R14864
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.