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Iowa Department of Transportation Executive Officer 2 in Ames, Iowa

Salary $62,108.80 - $96,075.20 Annually

Location Ames - 50010 - Story County, IA

Job Type Full-time

Agency 645 Iowa Department of Transportation

Job Number 21-01294

Closing 12/6/2020 11:59 PM Central

Point of Contact Craig Markley;

Job Description

This position serves as the Iowa’s Byways program manager in the Grant Program Administration section of the Systems Planning Bureau and is responsible for the daily administration of the program, working through byway designation cycles, monitoring program funds, communicating with various stakeholders, and managing the concurrent development of fifty plus state and federal-aid projects with local project sponsors. The Iowa’s Byways program is dedicated to the designation, sustainability, and promotion of Iowa’s scenic and heritage byways and nationally designated byways. This position is the designated contact person for this program and is responsible for explaining the laws, rules, policies, regulations, and procedures of the program to prospective byway applicants and local governments, planning agencies, elected officials, media and the general public through the writing of program guidance, website content, brochures or other written material as well as oral presentations. Existing program laws, rules, policies, regulations, and procedures are continuously reviewed by this position leading to the identification of areas for improvement and the development of proposed program modifications. This position also reviews new and pending legislation, rules, policies, regulations, and procedures that will affect the Iowa’s Byways program and prepare summary impacts. The Iowa Byway’s signage program is also administered by this position. Applications for the designation of new routes or alteration of existing routes is accepted on a four year cycle requiring the program manager to review applications for completeness and program eligibility, consult with other Iowa DOT bureaus and state agencies, score applications, coordinate advisory council reviews, prepare designation recommendations, and notify program applicants of outcomes.This position also administers state and federally assisted projects along Iowa’s Byways and monitors federal funding obligations and state project expenditures to ensure program funds are expended within state and federal required time periods and works with project sponsors to adjust project timelines as needed. This position is the primary contact for over fifty state and federally funded projects receiving assistance through the Iowa Byway’s program as well as the other state and federal funding programs administered by the Systems Planning Bureau. This involves working with local project sponsors and designers and monitoring project development to ensure that projects comply with the terms of the project funding agreement and follow appropriate procedures. Projects are reviewed for continued program eligibility, design concerns, and satisfactory performance throughout development of the project, during construction, and at the time of project close-out. The program manager identifies any areas of non-compliance and coordinates the resolution of any issues with local project sponsors, designers, other Iowa DOT bureaus, contractors and, as applicable, the Federal Highway Administration (FHWA). Project development activities also include preparing project agreements, securing environmental clearances, authorizing funding obligations with the FHWA (as applicable), reviewing project plans and specifications with assistance, assisting with a local letting or Iowa DOT letting, providing assistance regarding the interpretation of specifications, monitoring construction progress, comparing construction material and service invoices against lists of reimbursable items, reviewing the final project, and completing a final audit. The program manager also helps to resolve any contract disputes. The program manager will interact with project sponsors, designers, contractors, planning agencies, byway organizations, advisory committees, the FHWA, and other Iowa DOT bureaus through oral and written communication and will use databases and web applications including, but not limited to, Microsoft Access, Transportation Program Management System (TPMS), Project Scheduling System (PSS), Financial Management Information System (FMIS), Doc Express, and Appia. Some travel will be required to meet with the public and local, state and federal agency staff for pre-construction meetings, final audit reviews as well as on other occasions as needed. Partial telework options available.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to four years of full-time professional-level work in program administration, program development, program research/evaluation, or management.

2) A total of eight years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

3) All of the following (a, b, and c):

  • Two years of full-time professional-level work experience in program administration, program development, program research/evaluation, or management; and

  • A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and

  • A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.

4) Current, continuous experience in the state executive branch that includes twelve months of full-time work as an Executive Officer 1 or comparable specific management-level position.

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