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Iowa State University Program Coordinator I - 1062 in Ames, Iowa

Classification Information

University Title Program Coordinator I - 1062

Pay Grade 33

Salary Commensurate with qualifications

Base of Employment P - P&S

Job Category Professional and Scientific

Pay Frequency Monthly

Posting Details

Posting Number 90294P

Working Title Proposal Coordinator

Advertised Employing Department Ames Laboratory

Appointment Type Professional & Scientific - Continuous

Proposed Start Date As soon as possible

Proposed End Date or Length of Term

Number of Months Employed Per Year 12

Full or Part Time Full-Time

Summary of Duties and Responsibilities

The Innovation Partnerships Program at Ames Laboratory is accepting applications for a Proposal Coordinator who can work collaboratively with Principal Investigators (PIs), Budget Office and Division personnel in the development and submission of research proposals. position. Ames Laboratory is a Department of Energy national laboratory operated through a contractual agreement with Iowa State University.

This position will be responsible for seeking and disseminating funding opportunities, collaborating, advising, and assisting Division-level personnel and PIs in the preparation of proposals including defining the scope of the work relative to the requirements of the funding agency, coordinating interdisciplinary research teams to respond to opportunities, monitoring and processing the Laboratory’s electronic internal proposal approval process, and participating in continuous improvement initiatives related to the Laboratory’s proposal development and approval processes.

The Coordinator will serve as the primary point of contact for the Laboratory for proposal activity, work with PIs and key Division-level stakeholders to track critical timelines and maintain executive-level reporting channels using Smartsheet™; coordinate external technical reviews as directed; and serve as the primary point of contact for proposal-related communications with the Ames Site Office. Additionally, the Coordinator will cross-train with the IPP Technology Transfer Manager to process proposals and agreements for non-federal sponsors.

The Coordinator will curate a list of funding opportunities that dovetail with the Laboratory’s mission, strengths and strategic growth areas and maintain a Laboratory-wide system for dissemination and tracking. The incumbent will also develop reports and updates on proposal activity in the Laboratory; and serve as a liaison to Iowa State University (ISU) through participation in ISU quarterly grant coordinator meetings. The position duties require occasional out-of-state travel for meetings and/or trainings.

The successful candidate will possess excellent communication, interpersonal, analytical and organizational skills; as well as the ability to function in a changing environment. The ability to multi-task while attending to details are important for success in this position.

About Iowa State University and the Ames Community

Iowa State University is classified as a Carnegie Foundation Doctoral Universities: Very High Research Activity, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 34,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community.

Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted one of the best college towns in the nation.

Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented populations, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution.

All employees are expected to exhibit and convey good citizenship within the program, the department, college, university activities, collegial interactions, and maintain the highest standards of integrity and ethical behavior.

Required Education and Experience

Bachelor’s degree and 2 years of related experience; OR a Master’s degree; OR a combination of education and/or related experience totaling 6 years unless otherwise specified under supplemental required education and experience. Experience must be at a comparable level and directly related to the duties of this position.

Supplemental Required Education and Experience

Preferred Education and Experience

• Demonstrated ability to write clearly, concisely and persuasively to communicate complex information to a broad range of audiences. • Experience with policies, regulations, and other practices relevant to sponsored projects administration. • Demonstrated knowledge of relevant theory, principles and practices related to proposal development/submission. • Experience working with faculty/researchers in a research institute/academic setting. • Background/education in STEM. • Prior experience with the Department of Energy or similar governmental organization.

Location (if other than Ames)

Additional Information

The guaranteed consideration date has been extended.

Department Contact Name Molly Seaboch

Department Contact Phone (515) 294-2680

Department Contact Email

Department/Unit Website

Application Instructions

To apply for this position, please click on “Apply for this Job” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter 3) Contact Information for Three ReferencesIf you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Special Instructions Summary

Guaranteed Consideration Date 06/26/2019

Pre-Employment Screening

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

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EO Statement

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email