Work in Iowa Jobs

Professional Secretary I - 10.5 months JobID: 11129

• Position Type:

  Secretarial/Clerical/ Professional Secretary I 10.5 Month

• Date Posted:

  5/23/2024

• Location:

  Smart Jr High

• Closing Date:

  Open Until Filled

    

Smart Middle School or DepartmentProfessional Secretary I, 10.5 month –Guidance/Attendance Assignment Open5/22/24 Date

8:00 am* Start Time4:30 pm* End Time8.0 Number of Hours/DayClerical Classification6-8 Grade Level

7/29/24 New Assignment DateNew Position *hours may change as it is set by building to meet their needs

Entry Wage 2024-25, $17.83/hr. Current secretaries with seniority please refer to the Wage Section of the secretary contractUp to a $1,000 differentiated compensation will be available

Duties & Responsibilities: (Primary Function, Major Responsibilities, Summary of key Duties, Special Assignments, Relationships)-Coordinates administration of student testing for the purpose of providing standardized testing in conformance with District and State requirements-Coordinates various activities (e.g. IEP meetings, homework assignments, referral appointments, etc.) for the purpose of assisting in meeting staff and/or student needs and efficiently utilizing personnel equipment and facilities-Maintains student records (e.g. grades, transcripts, emergency contacts, health history, etc.) for the purpose of documenting and/or providing accurate information for future reference in conformance with District and State requirements-Prepares documentation (e.g. student information, student progress, contacts with parents, teachers and outside professionals, class announcements, correspondence, agendas, minutes, newsletters, etc.) for the purpose of providing written support, developing recommendations and/or conveying information-Processes documentation and materials (e.g. grades, transcripts, progress reports, orientation information, schedules, etc.) for the purpose of documenting and disseminating information to appropriate parties-Processes student enrollments, transfers and/or withdrawals for the purpose of documenting student’s eligibility and enrollment in course of study-Provides secretarial and related administrative support to guidance counselors (e.g. evaluation of transcripts, resolving schedule conflicts, providing information to students, scheduling of meetings, monitoring of critical deadlines, etc.) for the purpose of assisting them in the performance of their work functions-Responds to inquiries from various internal and external parties for student information (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information such as grades, transcripts, etc-Schedules student classes for the purpose of securing appropriate placement, monitoring class size, and meeting graduation requirements-Manages end of the year award ceremony (e.g) records student GPA, prepares programs, and certificates-Assist front office with Attendance (entering in Campus, answering calls)-Assist front office with building events (Registration, Conferences, etc.)-Assist front office with the maintaining of lockers-Other duties as assignedPhysical Requirements of Position: (HBV Yes No)Ability to routinely lift/carry office supplies and printed materials weighing up to 25 pounds, occasionally lift up to 50 lbs.Ability to hear and understand speech at normal levels in person and/or on the telephoneAbility to communicate so others will be able to clearly understand a normal conversation in person and /or on the telephoneAbility to operate computer, calculator, copy machine, telephone, & other office equipment with dexterity in a safe and efficient manner Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)- Knowledge of IC software program, standard bookkeeping, preparing and maintaining accurate records-Must be organized, flexible, able to meet deadlines, and maintain confidentiality-Ability to be cross-trained with other clerical positions within the administrative offices.-Ability to work with diverse school-community population-Knowledge of Microsoft Office software-Excellent attendance is required to be successful in this position