Work in Iowa Jobs

Title: Faculty and Dean’s Office Services Coordinator (School of Education) - 997238

Position Number: 997238

Unit/Department: Dean's Office Education

FTE: Full-time

Department Summary:

At Drake University's School of Education, we prepare world-class teachers and educational leaders. With nearly 900 undergraduate and graduate students, we’re one of the largest schools of education in the Midwest—and for good reason.

We have an exceptional record of preparing highly effective elementary and secondary teachers, school counselors, principals, superintendents, and specialists working in training and organizational development in the corporate and non-profit sectors. At the same time, we don’t let our size compromise our commitment to providing an intimate learning environment that fosters close connections between students and faculty.

Drake University’s School of Education consists of dedicated, high-energy educators of future educators. We are dedicated to excellence in teaching and learning. We seek faculty who will truly care about the student experience and take pride in their work. Our dedication is demonstrated through ongoing support for faculty in developing their teaching craft through access to numerous, resourced professional development opportunities.

Learn more about the School of Education at: https://www.drake.edu/soe/ .

Job Summary:

The Faculty and Dean’s Office Services Coordinator is a critical member of the School of Education administrative team. This role provides direct administrative support to faculty, the dean, and associate dean.

In addition, this role also supports the development and management of various special projects, events, and conferences for the School of Education. This role will assist with additional school-wide priorities on an as needed basis.

Minimum Qualifications:

• Associates Degree

• High computer literacy and ability to master new computer programs and platforms

• Great communication and relationship-building skills

• Ability to meet deadlines, juggle competing priorities, and collaborate with others to accomplish tasks and make improvements

Preferred Qualifications:

• Bachelor's Degree.

• Experience working in higher education, education, or an office setting

Job Duties:

65% - Provide support for faculty and adjunct faculty, which includes but is not limited to: reminding and directing faculty in completing recurring tasks such as filing mid-term and final grades and validating student rosters; collecting syllabi for accreditation needs; supporting faculty and adjunct faculty in use of university-wide data and technology systems; assisting faculty with textbook orders and equipment requests; assisting faculty with adjunct scheduling and confirmation; maintaining records and files for accreditation and reporting purposes; assisting with administrative needs such as room scheduling, greeting, and directing foot traffic; providing administrative and instructional support for faculty (photocopying, scanning, document formatting and conversion, etc.); managing the inventory of office supplies, including purchasing office supplies, textbooks, and computer software; managing the curriculum library, including overseeing book circulation, researching new and diverse titles, and keeping the collection up to date. Perform other related administrative functions as specifically assigned. Support faculty with various projects, which may include special events, alumni outreach, marketing, program development, and research. Organize course evaluations. - (Essential)

20% - Function as a representative for and an assistant to the Dean regarding various tasks, including making independent judgments and decisions, and serving as the lead representative on special projects and events. Responsibilities include: serve as the lead planner and point person for strategic initiatives and projects for the Dean and the Dean’s Office; coordinate the work and relationships with the SOE National Advisory Council; assist in preparing agendas and keeping minutes for Dean’s Council meetings, faculty meetings, NAC meetings, and other meetings as needed; participate as a team member of the Dean’s Office to provide support and office coverage; greet and assist visitors in a courteous and helpful manner in the Dean’s Office; answer telephone calls for the SOE and take messages as needed; review and prepare travel and other reimbursements for the Dean; prepare and maintain the annual SOE calendar; maintain a daily appointment calendar for the Dean and coordinate travel arrangements, meetings, and other applicable engagements; assist and support the Dean with any initiatives deemed necessary; design and implement strategic projects aligned with key improvement strategies for the SOE; manage and code P-card purchases for Dean. - (Essential)

15% - Plan, host, and manage related events and conferences for off-campus cohorts and the SOE as needed. Responsibilities include: serve as the Collier-Scripps Building Manager, attending monthly meetings with Facilities, notifying personnel of any events/construction work, submitting maintenance requests for moving or broken items in building; coordinate and control room reservations for Collier-Scripps; coordinate and control guest parking permits for visitor parking; serve as the lead on event and conference planning for the Drake SOE; serve as the primary contact for outside groups (and attendees if necessary); help with room reservation, tours, and technology capabilities with Facilities and Budget Manager; work with Sodexo and outside groups for catering; help with registration details if needed; help with recruitment and communication of attendees/planning committee if necessary; be available on the day of the conference for emergencies; manage budget and work with the budget manager on necessary documents from anyone receiving payment; mange inventory and order supplies, textbooks, and any other items if sponsored by Drake SOE; plan curriculum, speakers if necessary. - (Essential)

Salary & Benefits

This is a full-time, hourly position. The final offered hourly rate will be competitive and commensurate with the experiences of the selected candidate.

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes generous time off provisions and a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our digital benefits guide: Drake Benefits Guide (Plan Year 2024) (https://www.drake.edu/hr/benefitsoverview/) .

One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children. You can learn about both the tuition waiver policy and tuition exchange programs here: Tuition Benefits (https://www.drake.edu/hr/benefitsoverview/tuitionbenefits/) .

Special Instructions to Applicants:

Applicants will be asked to complete the online application through Drake's job board and provide: a resume/cv, a cover, and contact information for three references.

Have Questions?

Question about the application process, working at Drake, spouse/partner support, reasonable accommodations, benefits, or additional information about Drake or Des Moines, Iowa may be directed to Drake Human Resources. You can best reach us at jobs@drake.edu .

All job offers are contingent upon satisfactory completion of a background check, satisfactory reference checks, and proof of work authorization.

Review of Applications Begins:

For full consideration, please apply by June 28, 2024. The position will remain posted until filled.