Job Information
Iowa Department of Administrative Services Secretary 2 in Des Moines, Iowa
Secretary 2
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Secretary 2
Salary
$40,289.60 - $58,988.80 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
24-04299
Agency
282 Iowa Department of Education
Opening Date
06/17/2024
Closing Date
7/15/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Amy Gieseke, amy.gieseke@iowa.gov
To Apply
To ensure full consideration for this position, all requested materials must be completed and uploaded through the NEOGov online application process.
Description
Benefits
Questions
Job Description
Iowa Department of Education’s mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.
Do you enjoy interacting with and helping others? Customer-centric and supportive work?
If yes, look no further.
We have a great opportunity for you!
TheSecretary 2 will be an integral member of the Bureau of Community Colleges and Postsecondary Readiness, working closely with and supporting the bureau chief, section chiefs and consultants. This position will support in particular the work of the Bureau’s Operating While Intoxicated (OWI) educational program and the work of the state’s community colleges and educator preparation programs.
Your Responsibilities:
Provide administrative support for two chiefs, administrative consultants and education program consultants in the Bureau of Community Colleges and Postsecondary Readiness:
Receive/screen telephone calls from OWI clients as well as from the general public with questions related to community colleges; answers routine questions about bureau programs and route calls and emails to the appropriate consultant for additional information as necessary.
Type/proof bureau correspondence and reports such as grant award letters, accreditation letters and educational outcome reports for accuracy, grammar, spelling, and sentence structure.
Coordinate printing requests with contractors/DAS and prepares for distribution/mailing.
Schedule meetings, prepares space for attendees and takes minutes for meetings hosted by the bureau. Prepares and distributes minutes to meeting attendees for groups such as the bureau's accreditation advisory committee, community college advisory committee, and other community college work alike groups.
Monitor and order supplies and/or equipment, preparing purchase orders and routing invoices, when necessary.
Assist staff with general software functionality and Work Day support, when requested, such as Microsoft Office suites and other Google-based systems.
Provide direct support for all Operating While Intoxicated (OWI) clients.
Serve as a point of contact for all OWI education and evaluation issues relating to OWI offenses. Receive and process requests via telephone, email, and fax for assistance in complying with regulations relating to OWI offenses.
Provide information to assist OWI offenders in taking care of requirements relating to OWI infractions. Research educational opportunities in Iowa and other states and, as needed, interpret and apply program requirements to assist offenders in locating required education to comply with Iowa state laws.
Establish and manage electronic documentation related to each OWI offender. Correctly document issues relating to documents submitted. Documents must be accurately organize for quick retrieval. Attention to detail is imperative.
Process OWI payments and maintain accurate documentation for all monies received through the OWI program.
To facilitate OWI client support, maintain current knowledge of OWI legislation and establish/maintain strong working relationships with other agencies and educational providers related to OWI requirements.
Establish and maintain strong effective working relationships with staff at the Iowa DOT (Department of Transportation), IDPH (Iowa Department of Public Health), Department of Corrections, and representatives of other states on issues relating to the OWI program.
Research applicable rules and regulations to ensure accurate and detailed information is provided to OWI offenders to assist them in satisfying sanctions imposed by the Department of Motor Vehicles.
Perform all document reviews, approvals, submissions into the OWI database to maintain current records, and related record keeping and reporting.
Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.
If you wish to review a copy of the Position Description Questionnaire, please contactidoe.hr@iowa.gov.
Hours: 8:00 A.M. – 4:30 P.M., Monday – Friday
A successful candidate will bring or have the ability and desire to learn:
Passion for pursuing common goals in pursuit of public service
Experience with Google Workspace, Microsoft Word, Excel, and Access
Customer-centric attitude and demeanor
Strong written and verbal communication skills including developed interpersonal skills
Ability to manage self in relation to prioritization and time management
Desire to work with diverse teams and stakeholders, and systems
WHAT’S IN IT FOR YOU?
Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
Collaborative, positive work environment
Talented and passionate work colleagues that will help you learn and grow
Opportunities to collaborate with experts from around the country
Employee discounts from a variety of vendors
Competitive salary and benefits package:
https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits_Beyond_the_Paycheck.pdf
(Download PDF reader)
Minimum Qualification Requirements
Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;
OR
post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
OR
completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;
OR
certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
OR
employees withcurrentcontinuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.
For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary2-00026-90026.pdf)
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties?
Yes
No
04
How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?
Less than six months of the combined identified education and work experience
Six months to less than one year of the combined identified education and work experience
One year to less than two years of the combined identified education and work experience
Two years or more of the combined identified education and work experience
05
If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?
Not applicable - I have not completed the State of Iowa Administrative Assistant Certificate Program
No experience to less than six months of the identified experience
Six months to less than one year of the identified experience
One year to less than one and a half years of the identified experience
One and a half years or more of the identified experience
06
If you are a CURRENT employee for the State of Iowa (executive branch): How many months do you have of current continuous experience in the state executive branch that includes full-time work experience in the classification of Secretary 1?
Not applicable - I am not an employee for the employee for the State of Iowa (executive branch
Less than one year of work experience in the classification of Secretary 1
One year or more in the classification of Secretary 1
Required Question
Agency
State of Iowa
Agency
282 Iowa Department of Education
Address
Grimes State Office Building
400 E 14th St
Des Moines, Iowa, 50319
Website
https://www.educateiowa.gov/
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