Job Information
Iowa Department of Administrative Services Secretary 2 in Des Moines, Iowa
Secretary 2
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Secretary 2
Salary
$40,289.60 - $58,988.80 Annually
Location
Des Moines - 50314 - Polk County, IA
Job Type
Full-time
Job Number
24-04417
Agency
225 Corrections - Community Based Corrections - Des Moines
Opening Date
06/28/2024
Closing Date
7/14/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
tiffany.krouch@iowa.gov
Description
Benefits
Questions
Job Description
Definition
Performs administrative support duties of moderate to considerable complexity and diversity for one or more managers, administrators or program specialists; performs related work as required
Description of work
-Coordinates the Fort Des Moines waiting list for incoming clients from jails (Statewide)/ institutions(Statewide)-Corresponds with jails (Statewide)/institutions (Statewide) on travel arrangements.
-Keeps track of the waiting time to enter the Fort Des Moines Correctional Facility and answers those questions from the public and law enforcement. There is a spreadsheet for the District that is updated and monitored.
-Approves or denies clients coming from the institutions.
-Approves all clients ordered to the Fort Des Moines Correctional Facility and ensures their placement on the list.
-Assigns all incoming clients probation officers while they are residing at Fort Des Moines Correctional Facility.
-Generates intake paperwork for incoming clients and makes packets. Once those are filled
out, they are put into the client’s ICON attachments.
-Keeps COVID-19 spreadsheet updated for clients within the facility.
-Coordinates with outside nurse for incoming clients.
-Responsible for updating ICON once clients enter the Fort Des Moines Correctional Facility for accurate information.
-Updates ICON once the Fort program is completed successfully or unsuccessfully.
-Federal files for incoming clients prepared and documents pulled from R3M
-Creates ICON numbers for any Federal clients coming to the Facility if needed and generate a transfer instances in ICON.
-Monitors and updates Federal client spreadsheet
-Update ICON once Federal clients arrive at the Fort Des Moines Correctional Facility for accurate information.
-Adds all incoming clients into the phone system.
-Removes clients from the phone system upon leaving the facility.
-Runs NCIC for visitors
-Adds visitors in client’s ICON contact list.
-Keeps and monitors a running spreadsheet of visitors.
-Adds any fees into the fee system if necessary.
-Notarizes and sends escape packets to the Country Attorney’s Office
-Notarizes any other type of documentation that needs a notary.
-Collects client money orders and checks via the safes at all three building locations.
-Distributes the checks once a week to each Residential Officer desk.
-Responsible for at least one EDMS shift to monitor and distribute notifications.
-Answer phone calls
-Responsible for ordering any supplies staff may need.
Minimum Qualification Requirements
Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;
OR
post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
OR
completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;
OR
certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
OR
employees withcurrentcontinuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.
For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary2-00026-90026.pdf)
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01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties?
Yes
No
04
How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?
Less than six months of the combined identified education and work experience
Six months to less than one year of the combined identified education and work experience
One year to less than two years of the combined identified education and work experience
Two years or more of the combined identified education and work experience
05
If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?
Not applicable - I have not completed the State of Iowa Administrative Assistant Certificate Program
No experience to less than six months of the identified experience
Six months to less than one year of the identified experience
One year to less than one and a half years of the identified experience
One and a half years or more of the identified experience
06
If you are a CURRENT employee for the State of Iowa (executive branch): How many months do you have of current continuous experience in the state executive branch that includes full-time work experience in the classification of Secretary 1?
Not applicable - I am not an employee for the employee for the State of Iowa (executive branch
Less than one year of work experience in the classification of Secretary 1
One year or more in the classification of Secretary 1
Required Question
Agency
State of Iowa
Agency
225 Corrections - Community Based Corrections - Des Moines
Address
1000 Washington Ave
Des Moines, Iowa, 50314
Website
https://doc.iowa.gov/find-facility/fifth-district
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