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Hirschbach Motor Lines Executive Assistant in Dubuque, Iowa

Job Summary

The Executive Assistant is responsible for supporting our President by providing high-quality administrative and clerical assistance.

Job Duties & Responsibilities

  • Completes a broad variety of administrative tasks for the President, including managing an extremely active calendar of appointments; composing and preparing correspondence that is occasionally confidential, and arranging complex and detailed travel plans, itineraries, and agendas.

  • Plans, coordinates, and ensures the President's schedule is followed and respected.

  • Researches, prioritizes, and follows-up on issues and concerns addressed to the President.

  • Prepares documents, presentations, and reports.

  • Serves as a liaison to senior managements; organizes and coordinates executive outreach and external relations efforts; and oversees special projects pertaining to business and personal matters.

  • Answers phone calls and directs calls to appropriate parties.

  • Prepares responses to correspondence including phone calls and emails.


  • Advanced knowledge and efficiency of Microsoft Office products including Word, Outlook, Excel, and PowerPoint.

  • Demonstrated strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer service and response.

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