Job Information
Fort Dodge Community School District Senior High School Secretary (Main Office) in Fort Dodge, Iowa
Senior High School Secretary (Main Office) JobID: 5553
Position Type:
Secretarial/Clerical
Date Posted:
10/29/2024
Location:
Fort Dodge Senior High School
Senior High School Secretary (Main Office)Supervisor: Building Administrator Contract Length: 260 daysJob Classification: SecretaryFLSA Status: Non-ExemptHourly wage: $16.33The Fort Dodge Community School District serves over 3,600 students in one early learning center, four elementary schools, one new middle school and one high school. We are professional, high-performing team players focused on delivering the best possible learning experience for our students and drawing on our experience. We accomplish our goals by treating others with respect, compassion and integrity. We aim to attract, develop, and retain the best people by creating a stimulating, fun, and open work culture that promotes personal development and work/life balance. We reward competitively, celebrate successes and support employee growth in current and future roles. Position PurposeUnder the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.All positions assigned 30 or more hours weekly (typically 6 hours daily) are eligible for a full benefits package, including medical, dental and vision insurance and paid leave. Essential Functions
Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
Assists visitors to the office, including students, parents, substitutes teachers, and others.
Answers telephone calls, and provide information and assistance to callers.
Distributes incoming mail appropriately; sends outgoing mail.
Schedules appointments with students, parents and teaching staff or others as requested.
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.
Reliable work attendance is required.
Additional DutiesPerforms other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.EquipmentUses standard office equipment such as personal computer, copy machine, fax machine, telephone.Knowledge, Skills and Abilities
Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees and others.
Organizational and time management skills.
Knowledge of office management procedures.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Graduation from high school.
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Shorthand or speed writing skills desirable.
Successful experience with office management preferred.
Travel RequirementsLimited travel to and from meetings may be required.Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
Ability to work outdoors during outdoor student activities. *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
PHYSICAL REQUIREMENTS:
Amount of Time
Physical ActivityOccasionally(1%-32%)Frequently(33%-65%)Constantly(66%-100%)
Mobility x- -
Bendx--
Talk-x-
Hear--x
Operate Computer-x-
Stationary Position--x
Balancex--
Lift Up to XX poundsx--
Operate Motor Vehicle---
WORKING CONDITIONS:
Amount of Time
Working ConditionsOccasionally(1%-32%)Frequently(33%-65%)Constantly(66%-100%)
District Office Hours--x
Indoors--x
Eveningsx--
Weekendsx--
It is the policy of Fort Dodge Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity, and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions or grievances related to this policy, please contact Aaron Davidson, Executive Director Educational Services, 515-576-1161, adavidson@fdschools.org, located at Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501, or contact the Office for Civil Rights Midwestern Division for U. S. Department of Education Office, John C. Kluczynski Federal Building 230 S. Dearborn St., 37th Floor, Chicago, IL 60604 (Alternate for Section 504 is Branwyn Greathouse, Director of Special Education/Special Needs, 515-574-5675, bgreathouse@fdschools.org, Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501). Affirmative Action Compliance Coordinator The District’s Compliance Coordinator for Affirmative Action is Kimberly Whitmore, Director of Human Resources, 515-576-1161, kwhitmore@fdschools.org, 109 North 25th Street, Fort Dodge, IA 50501. Physical/Sexual Abuse Reporting The District’s Designated Investigators of Physical/Sexual Abuse of Students by School EmployeesRoger Porter, Director of School Safety and Security, 515-574-5731,rporter@fdschools.org, located at Fort Dodge Middle School, 800 North 32nd Street, Fort Dodge, IA 50501. The alternate is Branwyn Greathouse, Director of Special Education/Special Needs, 515-574-5675, bgreathouse@fdschools.org, Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501. Harassment Complaints and Allegations The District’s Officers for Harassment Complaints and Allegations Roger Porter, Director of School Safety and Security, 515-574-5731, rporter@fdschools.org, located at Fort Dodge Middle School, 800 North 32nd Street, Fort Dodge, IA 50501. Sex Discrimination and Harassment (Title IX) The District’s Coordinator for Sex Discrimination and Harassment is Kimberly Whitmore, Director of Human Resources, kwhitmore@fdschools.org, located at Central Administration Office, 109 North 25th Street, Fort Dodge, IA 50501. The Deputy Coordinator is Roger Porter, Director of School Safety and Security, 515-574-5731, rporter@fdschools.org, located at Fort Dodge Middle School, 800 North 32nd Street, Fort Dodge, IA 50501. Rev. 7/2024
Fort Dodge Community School District is an equal employment opportunity/affirmative action employer.