UnityPoint Health Contract Manager-Group Purchasing Organization Liaison in Grimes, Iowa

The Contracting Manager is responsible for supporting the contracting needs of UnityPoint Health in primarily the general medical/surgical product space. This position requires experience and in depth knowledge in contracting strategy and processes in a group purchasing organization (GPO) and non-GPO environment. The Manager will facilitate the execution, ongoing management, and renewal, extension or termination of GPO and non-GPO agreements across a wide variety of support related products and services required in an acute and/or non-acute setting. A key part of the duties will be to work closely with business owners, clinical leadership, general support services leadership and legal counsel to ensure proper agreements, to include terms and conditions and pricing, are in place for all eligible members. This position works closely with the Med/Surg Value Analysis team on sourcing and product standardization opportunities. The Contracting Manager also leads the weekly meeting of the supply chain med/surg Product Specialist Team. This position is responsible for leading the identification and operationalization of opportunities that lead to cost reduction, standardization, efficiency, or other enhancements to the overall value. This position relies heavily upon strong communication skills to a wide variety of audiences and through various formats. The Contracting Manager is a key resource in the ongoing management of vendor relationships and will interface frequently with vendor contacts. This position may work directly with all levels within the organization and all levels within the vendor community.

  • Responsible for working with surgical service leaders and other system leadership to maximize standardization opportunities under system structured agreements and minimize the need for local agreements

  • Works closely with business owners, project management, and special project teams to develop Request for Information (RFI) and Request for Proposal (RFP) documents by utilizing existing or creating custom templates

  • Facilitates discussion with key stakeholders to understand the business needs and articulate those needs through RFI and RFP documents

  • Coordinates with the Director of Value Analysis to develop and maintain processes, coordinate priorities, host meetings, and otherwise supports the med/surg value analysis process for the organization

  • Works with analytics to identify and put savings opportunities into operation

  • Will assist key stakeholders to analyze, format, and present RFI and RFP responses to a variety of audiences using consistent formats

  • Leads key stakeholders through the review of specific vendor proposals and agreement templates to ensure the business needs of the organization are met

  • Works closely with legal counsel to ensure the appropriate terms and conditions are in place to mitigate legal and business risks

  • Develops standard terms and conditions to be included in all new agreements and revises those as needed to account for changes to UnityPoint Health’s business needs

  • Collaborates with key stakeholders to develop creative solutions to meet UnityPoint Health’s business needs and concisely translates those solutions into agreements

  • Effectively negotiates with vendors to achieve the needs of UnityPoint Health using a collaborative, relationship driven approach that yields efficient and transparent communication

  • Manages the contracting relationship with strategic vendors by leveraging the overall scope to maximize cost reduction opportunities and achieve terms that are beneficial to the organization

  • Works with key stakeholders, clinical leaders, support services leaders, and Contracting Services leadership to execute agreements in a timely manner

  • Ensures fully executed agreements are communicated and filed appropriately by using the contract management tool in place at the time

  • Contributes ideas and changes for the contract management tool and overall contract management to drive ongoing efficiency and effectiveness

  • Continually and proactively monitors for agreements for expiration, renewal, termination, and other key milestones and clearly communicates action steps to business owners

  • Collaborates with various data analytics groups to produce directional analysis to guide decisions, impact analysis for budget purposes, and proactive analysis to ensure the intended outcome is being achieved.

  • Presents finding, recommendations, and strategy to key stakeholders, VATs, CSGs, and senior leadership groups as needed and requested

  • Accurately tracks savings, cost avoidance, and other key indicators of performance to be shared with stakeholders and leaderhip

  • Efficiently works with vendors to amend agreements as needed to include new growth partners

  • Ensures agreements are properly scaled for existing UnityPoint Health facilities and renegotiates agreements to the appropriately scale for new facilities added

  • Ability to use contract management tools and GPO tools to produce a variety of reports for internal and external customers

  • Works closely with CSGs and clinical leaders across UnityPoint Health to identify and develop solutions and engages proper business owners in this work

  • Interacts and assists with other projects as part of the larger UPHCS team

  • Has the ability to manage and prioritize multiple projects simultaneously and adapt to rapidly changing schedules, priorities and workflows

  • Has excellent group facilitation and presentation skills, including the ability to communicate effectively with a wide variety of individuals and groups

  • Maintain a working knowledge of information sources and contracting resources to accurately and efficiently access information and report findings in a meaningful and concise manner

  • Develops and refines contract templates and processes to support efficient operations

  • Demonstrate initiative to improve quality and customer service by striving to exceed customer expectations

  • Responsible for creating a culture of innovation, learning, teamwork, and professional practice, consistent with the mission, vision and values of the organization

  • Establish effective mechanisms of communication with staff, customers, teams and the organization’s management team to foster an environment of openness, trust and team work

  • Foster the training and development of the necessary skills and knowledge for staff members

  • Balance team and individual responsibilities and put the success of the team above own interests

  • Provides input on the departmental plans, goals, standards, procedures, and instructions, which contribute to the effectiveness of the department in accordance with organizational goals

  • Participates in the planning and monitoring of quality improvement activities within the department

  • Ensures compliance with federal, state, and local laws or regulations

  • Effectively prepares and complies with voluntary accreditation as accepted by the healthcare organizations we serve

  • Ability to generate a quality work product in a timely manner while maintaining a strong attention to detail

  • Work autonomously and collaboratively with internal and external customers and vendors; communicate effectively with others

  • Identify and communicate operational impact findings

  • Work collaboratively across departments to understand the needs of the organization in relation to contracting needs

  • Five (5) years of experience in healthcare operations, or healthcare supply chain is required with a functional understanding of the healthcare industry, healthcare service and vendor market, and an in depth knowledge of contracting processes and strategies

  • Demonstrated proficiency in Microsoft Excel, PowerPoint, and Word; proficiency in navigating web-based software and solutions

  • Ability to organize data into user friendly visual presentations for use a variety of audiences

  • Must have experience in presenting information to a variety of audiences using multiple presentation formats

  • Ability to take an abstract assignment and drive it to clarity through concept and definition.

  • Self-starter with the ability to work autonomously in a fast-paced, ever changing environment. Experience with project management and driving initiatives across multiple departments is a plus

  • Requires highly developed communications and negotiation skills to effectively collaborate with customers and vendors

  • Possesses excellent writing and verbal communications skills and the ability to understand and communicate concepts and recommendations

  • Demonstrated experience in creating and working with operational and financial measures.

  • Experience with Key Performance Indicators (KPIs), score cards and dashboards

  • Demonstrates an ability to coordinate and manage large, complex projects and be able to negotiate and build consensus among groups or individuals with diverse interests and function effectively as a team leader in a team environment

  • Ability to understand and deal effectively with problems and opportunities which arise in a complex multiprocessing environment

  • Requires highly developed communication skills to effectively work with all levels of management throughout UnityPoint Health, its subsidiaries and affiliates as well as with vendors

  • Tracks a record of professional accomplishments, which demonstrate superior performance, leadership and vision

  • Proven strong project management skills with demonstrated ability to meet or exceed aggressive project deadlines with professionalism; establishes high standards and measures; is able to maintain high standards despite pressing deadlines; does work right the first time and inspects own work for flaws; considers excellence a fundamental priority.

  • Ability to work as a team member, creating and maintaining effective working relationships

Education:

  • Bachelor’s Degree in Business, Healthcare Administration, or related field.

  • Experience in excess of five (5) years in healthcare supply chain may be substituted for education

Requisition ID: 2018-44568

Street: 1601 SE Gateway Drive

Name: 9010 UnityPoint Health System Services

Posting Minimum: USD $34.87/Hr.

FTE (Numeric Only; Ex. 0.01): 1.0

FLSA Status: Exempt

Scheduled Hours/Shift: Days; 8-5

External Company URL: http://www.unitypoint.org