UNIVERSITY OF IOWA ADMIN SERVICES COORDINATOR in IOWA CITY, Iowa

ADMIN SERVICES COORDINATORRequisition # 73160Position BasicsAdvertising Ends on:Thursday, July 26th, 2018Advertising Started on:Thursday, July 12th, 2018Organization:College of Liberal Arts & SciencesDepartment:Clas AdministrationSalarySalary:$40,000.00 - $40,000.00Pay Grade:2BJob DetailsPercent Time:100%Type of PositionRegular: A position which is considered essential for the effective long-term operation of the university. Persons appointed to this position will receive the privileges and benefits associated with regular employment status.Duties:The College of Liberal Arts & Sciences (CLAS), Office of the Dean, has an Administrative Services Coordinator position available. This person will plan, organize, coordinate and perform administrative support activities for the Associate Dean for Outreach and Engagement. Administrative responsibilities of this position require discretion, confidentiality and independent judgment. Key duties include:Manage schedule for Associate Dean for Outreach and Engagement including confidential meetings which are complex in nature, requiring coordination and discretion of calendar activities and prioritization of appointments. Serve as back-up scheduler for the Dean and Associate Deans.Assist with organization of major events and workshops.Assist and direct unit constituents in person, on the phone, and via email. Communicate via email and telephone with a variety of offices and individuals on campus including Provost's Office, DEOs, faculty, and departmental administrators.Prioritize, read and process all external and internal mail for the Associate Dean for Outreach and Engagement and follow up as appropriate.Process various workflow forms as needed.**For detailed job description, please email Sherry Roe (sherry-roe@uiowa.edu).**The Administrative Services Coordinator classification is the first classification in the Administrative Services job family. For more information about this job family, visit: https://hris.uiowa.edu/CC_Redesign/driver.php?ACTION=DETAIL&FAMILY=PAANote to Applicant:The qualifications for this job posting are described as competencies or the behaviors needed to be successful in performing the duties of the position at a defined proficiency level/standard. The proficiency level required for each qualification is included.Please assure that your application/resume and/or cover letter illustrates the work experience, knowledge, skills and abilities you have that meet each of the required qualifications.Proficiency levels are defined as:Basic Application - Uses basic understanding of the field to perform job duties; may need some guidance on job duties; applies learning to recommend options to address unusual situations.Working Experience - Successfully completes diverse tasks of the job; applies and enhances knowledge and skill in both usual and unusual issues; needs minimal guidance in addressing unusual situations.Extensive Experience - Performs without assistance; recognized as a resource to others; able to translate complex nuances to others; able to improve processes; focus on broad issues.For more information about competencies, visit: http://hr.uiowa.edu/competenciesThree professional references will be requested now and additional references may be requested at a later step in the recruitment process.Education Required:Bachelor's degree or an equivalent combination of education and experience.Experience Required:Office administrative experience (typically 6 months to 1 year) and the demonstrated ability to carry out ongoing office administration tasks effectively and efficiency in support of individuals, teams, and/or units.Desktop Tools: Working knowledge of and ability to use office support tools available on the desktop (e.g., calendaring, word processing, e-mail, database, presentation software, and spreadsheets). Experience with web content development and management.Communicating for Effective Relationships: Demonstrates working knowledge and applica