Job Information
Johnston Community School District Administrative Assistant to the Principal in Johnston, Iowa
JOB SUMMARY: Under the general direction of the Building Principal, the Administrative Assistant to Secondary Principal provides administrative support for administration and staff, as well as information and services for students, parents, guardians and the public. Responsible for the efficient management of the secondary school administrative office and supports the safe and effective daily operation of the school building.
QUALIFICATIONS
High school diploma or equivalent required, advanced degree preferred
Minimum of 2 years public-facing administrative experience
Strong aptitude for computer software, database management, and technology applications
Previous experience with student information systems preferred
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Greets and assists visitors ensuring adherence to security protocols
Manages a variety of building communications through multiple systems and platforms
Composes administrative correspondence and school and student communications
Maintains supplies and ensures all purchases are ordered, received and reconciled according to district policy and procedure
Performs various bookkeeping functions such as processing purchase orders and deposits, assisting with department budgets, and managing multiple procurement cards according to district policy and procedure
Maintains office equipment and coordinates maintenance and repair
Communicates and collaborates with district personnel and departments including enrollment, human resources, finance, nutrition, instructional services, transportation, community education and buildings & grounds
Responsible for data entry and compiling reports in student information and online learning systems
Manages files of enrolling and transferring students
Assists with field trip planning and student transportation needs
Manages absence management and time clock systems for staff and substitutes
Provides direction and support to substitute staff
Assists with coordination of classroom/staff coverage and maintains related documentation
Assists principal with calendar, correspondence and confidential staff information
Coordinates and attends meetings
Maintains club and activity documentation
Coordinates school events, staff interviews, student & staff reward systems and special events
Facilitates all aspects of student graduation (high school only)
Works with educational agencies and external vendors
Serves as a liaison between administration, staff, students, support groups and public
Serves as back-up to building nurse for basic medical care and medication administration. May assist with communication pertaining to student vaccinations
Maintains access badges and keys
Completes all required training
OTHER FUNCTIONS
Assists in development of standard operating procedures
Coordinates, trains and/or assists with the work of office support staff
Maintains daily bell system and building signage
Assists with safety drills and emergency situations
Provides support and assistance to staff and students
Participates in professional development related to functions and responsibilities
Performs other job-related duties as assigned
KNOWLEDGE, SKILLS & ABILITIES
General knowledge of educational services
Working knowledge of typical office equipment
Intermediate level of technology skills; proficient with Google and Microsoft Suite applications
Excellent communications skills, including written, oral and virtual formats
Excellent interpersonal, collaboration and customer service skills
Excellent record keeping and documentation skills
Basic mathematical and accounting skills
Ability to manage multiple priorities and tasks with frequent interruptions
Ability to work independently, meet deadlines, and problem solve with minimal supervision and direction
Ability to adapt to new and changing situations
Ability to contribute to creating and maintaining a positive work and office environment
Ability to maintain confidentiality in all aspects of the position
Ability to maintain accurate records and filing and data systems
Ability to communicate, interact and work effectively with people from diverse ethnic and educational backgrounds
In evaluating candidates for this position, Johnston Community School District may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
Frequent sitting and moderate standing, walking and climbing
Occasional bending, stooping, kneeling, lifting and pushing up to 25 lbs.
Requires eye/hand/arm coordination and dexterity of fingers and hands in keyboarding, calculating and fingering and grasping small objects
Occasional exposure to irritated/agitated individuals, body fluids and emergency situations
Work is performed in an indoor office setting with occasional exposure to outside weather conditions
TERMS OF EMPLOYMENT
12-month
Monday - Friday; 7:00 a.m. - 3:30 p.m.
BENEFITS
Medical, dental, visions, life & LTD
Iowa Public Employees Retriement System (IPERS)
Flex spending accounts
Employee assistance program
Paid leave and holidays
Tuition reimbursement
District Statement
Johnston Community School District is an equal-opportunity affirmative-action employer. It is the policy of the District not to illegally discriminate on the basis of race, national origin, religion, creed, sex, disability, sexual orientation, gender identity, color, age, marital status in its employment and personnel practices. Johnston Community School District will provide reasonable accommodations to qualified individuals with disabilities.
There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact the Director of Human Resources, 6510 NW 62nd Ave, Johnston, IA 50131, 515-278-0470.
Primary Location SUMMIT
Salary Range $18.94 - $23.15 / Per Hour
Shift Type Full-Time