Telcom Construction Inc Administrative Services Specialist - Marion, IA in Marion, Iowa
TelCom Construction is an established national underground utility contractor with growing market presence within the telecommunications industry headquartered in Clearwater, MN. Established in 2000, TelCom Construction, LLC is a full service, turnkey telecommunications utility contractor, with locations throughout the Central US. Our focus on delivering a quality product with attention to safety, integrity and customer satisfaction has driven our success.
We are currently hiring for a Administrative Services Specialist to work out of our Marion, IA location. This position provides administrative support for individuals in the assigned work group or location and field personnel.
Prepares various reports as requested
Maintains assigned project(s) calendar(s)
Make travel arrangements and hotel bookings
Verifies completeness of timecards, then processes and tracks them in accordance with Company procedure
Reconciles assigned work group/location credit card statements
Processes Tool Box meeting sign-in sheets and other safety-related paperwork
Orders office supplies and materials, following the Purchase Order process, for assigned location
Processes and records billing information in accordance with Company procedure
Processes and files As Builts
Manages and updates weekly production reports
Facilitates new employee orientation by preparing paperwork packets, processing required documentation, and submitting completed paperwork and documentation in accordance with Company procedure as required.
Attains, maintains and follows-up the close out of the assigned work group(s) Purchase Orders
Diligently follows all SOX procedures for signing, dating, recording and saving data entry records for audit purposes
Other duties as assigned
High school diploma or general education degree (GED) and 1-3 months of related experience and/or training, or combination of education and experience.
Ability to read and understand written and verbal instructions, correspondence and memos.
Effective and respectful written and verbal communication.
Must be comfortable with communicating both in person and on the phone
Problem solver and logical thinker with the ability to apply company policies and procedures to situations to ensure a positive experience of both internal and external company stakeholders.
Ability to control essential job functions in a fast paced environment that interacts with both internal and external work crews and customers.
Team oriented, keeping the organizational needs at the forefront.
Familiarity with Google-based applications such as G-mail, Google docs and sheets.
Proficient use of Spreadsheet, Word Processing, Internet, accounting, and database software.
Understanding and use of general arithmetic such as addition, subtraction, multiplication, division, units of measure and weight using whole numbers, fractions and decimals.
Ability to operate a multi-line phone system and office equipment such as computers, fax and copy machines
Proficient data entry skills, including 10 key
Ability to work flexible hours and overtime as needed.
Benefits of Joining our Team:
Comprehensive benefits including medical, dental, vision, life, short and long Term Disability
401K retirement plan with company match
Paid Time Off
Up to 7 Paid holidays
Applicants are required to pass all company drug testing, submit to a background check and adhere to all OSHA, state, city/municipality safety requirements and training provided by the company as required.
TelCom is proud to be an EEO/AA and Veteran-Friendly employer!
To apply for this opportunity, please visit our career page at www.telcomconstruction.com/careers.
Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)
The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories.
Applicants applying for positions in Illinois are not required to disclose arrests or sealed or expunged records of convictions.