Hirschbach Motor Lines Executive Assistant in Sioux City, Iowa
The Executive Assistant is responsible for supporting the Chief People Officer by providing high-quality administrative and clerical assistance.
Job Duties & Responsibilities
Completes a broad variety of administrative tasks for the Chief People Officer (CPO), including managing an extremely active calendar of appointments; composing and preparing correspondence that is occasionally confidential, and arranging complex and detailed travel plans, itineraries, and agendas.
Plans, coordinates, and ensures the CPO's schedule is followed and respected.
Researches, prioritizes, and follows-up on issues and concerns addressed to the CPO.
Prepares documents, presentations, and reports.
Coordinates office events and participates in event planning for other company sponsored events.
Ensures the Sioux City location is clean and organized, this includes ordering supplies, handling office/cleaning invoices, setting up new hire desks.
Serves as a liaison to senior management; organizes and coordinates executive outreach and external relations efforts; and oversees special projects pertaining to business and personal matters.
Answers phone calls and directs calls to appropriate parties.
Prepares responses to correspondence including phone calls and emails.
Other duties as assigned.
Advanced knowledge and efficiency of Microsoft Office products including Word, Outlook, Excel, and PowerPoint.
Demonstrated strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer service and response.
EOE. Offer of employment is contingent upon the successful completion of pre-employment drug screen and background check.