Job Information
Washington County Hospital and Clinics Accounts Payable Clerk in Washington, Iowa
Accounts Payable Clerk
Job Details
Job Location
Washington Co Hospital - Washington, IA
Position Type
Full Time
Job Shift
Day
Job Category
Accounting
Description
SUMMARY
This role encompasses traditional Accounts Payable (AP) responsibilities along with a strategic focus on driving transformation through the adoption of cutting-edge Enterprise Resource Planning (ERP) functionality and automation tools.
The AP Clerk plays a crucial role in the financial operations of the organization by ensuring accurate and timely processing of invoices and payments while focusing on leveraging advanced technological solutions within the AP function to enhance efficiency and overall performance.
To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability to be successful.
DUTIES/RESPONSIBILITIES (include but are not limited to the following)
Invoice Processing
Receive, review, and verify invoices for accuracy, completeness, and approval
Match invoices with purchase orders and receiving documents
Resolve discrepancies with vendors and internal departments
Data Entry and Coding
Accurately enter invoice data into the ERP system
Assign appropriate general ledger codes and cost centers to expenses
Payment Processing
Prepare and process payments, including checks, electronic transfers, and ACH payments
Maintain vendor files and payment schedules
Monitor payment terms and take advantage of discounts when applicable
Reconciliation
Reconcile vendor statements with accounts payable records
Investigate and resolve any discrepancies or outstanding balances
Maintain accurate aging reports and ensure timely resolution of past due invoices.
Communications and Coordination
Collaborate with internal departments, such as purchasing and receiving, to resolve issues and improve processes
Maintain appropriate records in order to meet audit requirements
Qualifications
EDUCATION AND/OR EXPERIENCE
High school diploma or equivalent required, Associate’s or Bachelor’s degree in accounting or a related field is preferred.
Minimum of two years of experience in office operations, including experience with automated accounts payable systems is preferred.
SKILLS AND ABILITIES
Proficiency in Microsoft Office applications, particularly Excel
Strong understanding of accounting principles and practices
Excellent attention to detail and accuracy
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Strong communication and interpersonal skills
Analytical mindset with problem-solving abilities